Add the Controls | Show the Userform | Assign the Macros | Test the Userform

This chapter teaches you how to create an Excel VBA Userform. The Userform we are going to create looks as follows:

Excel VBA Userform

Add the Controls

To add the controls to the Userform, execute the following steps.

1. Open the Visual Basic Editor. If the Project Explorer is not visible, click View, Project Explorer.

2. Click Insert, Userform. If the Toolbox does not appear automatically, click View, Toolbox. Your screen should be set up as below.

Userform Screen Setup in Excel VBA

3. Add the controls listed in the table below. Once this has been completed, the result should be consistent with the picture of the Userform shown earlier. For example, create a text box control by clicking on TextBox from the Toolbox. Next, you can drag a text box on the Userform. When you arrive at the Car frame, remember to draw this frame first before you place the two option buttons in it.

4. Change the names and captions of the controls according to the table below. Names are used in the Excel VBA code. Captions are those that appear on your screen. It is good practice to change the names of controls. This will make your code easier to read. To change the names and captions of the controls, click View, Properties Window and click on each control.

UserformDinnerPlannerUserFormDinner Planner
Text BoxNameTextBox
Text BoxPhoneTextBox
List BoxCityListBox
Combo BoxDinnerComboBox
Check BoxDateCheckBox1June 13th
Check BoxDateCheckBox2June 20th
Check BoxDateCheckBox3June 27th
Option ButtonCarOptionButton1Yes
Option ButtonCarOptionButton2No
Text BoxMoneyTextBox
Spin ButtonMoneySpinButton
Command ButtonOKButtonOK
Command ButtonClearButtonClear
Command ButtonCancelButtonCancel
7 LabelsNo need to changeName:, Phone Number:, etc.

Note: a combo box is a drop-down list from where a user can select an item or fill in his/her own choice. Only one of the option buttons can be selected.

Show the Userform

To show the Userform, place a command button on your worksheet and add the following code line:

Private Sub CommandButton1_Click()


End Sub

We are now going to create the Sub UserForm_Initialize. When you use the Show method for the Userform, this sub will automatically be executed.

1. Open the Visual Basic Editor.

2. In the Project Explorer, right click on DinnerPlannerUserForm and then click View Code.

3. Choose Userform from the left drop-down list. Choose Initialize from the right drop-down list.

4. Add the following code lines:

Private Sub UserForm_Initialize()

‘Empty NameTextBox

NameTextBox.Value = “”

‘Empty PhoneTextBox

PhoneTextBox.Value = “”

‘Empty CityListBox


‘Fill CityListBox

With CityListBox

.AddItem “San Francisco”

.AddItem “Oakland”

.AddItem “Richmond”

End With

‘Empty DinnerComboBox


‘Fill DinnerComboBox

With DinnerComboBox

.AddItem “Italian”

.AddItem “Chinese”

.AddItem “Frites and Meat”

End With


‘Uncheck DataCheckBoxes

DateCheckBox1.Value = False

DateCheckBox2.Value = False

DateCheckBox3.Value = False

‘Set no car as default

CarOptionButton2.Value = True

‘Empty MoneyTextBox

MoneyTextBox.Value = “”

‘Set Focus on NameTextBox


End Sub

Explanation: text boxes are emptied, list boxes and combo boxes are filled, check boxes are unchecked, etc.

Assign the Macros

We have now created the first part of the Userform. Although it looks neat already, nothing will happen yet when we click the command buttons on the Userform.

1. Open the Visual Basic Editor.

2. In the Project Explorer, double click on DinnerPlannerUserForm.

3. Double click on the Money spin button.

4. Add the following code line:

Private Sub MoneySpinButton_Change()

MoneyTextBox.Text = MoneySpinButton.Value

End Sub

Explanation: this code line updates the text box when you use the spin button.

5. Double click on the OK button.

6. Add the following code lines:

Private Sub OKButton_Click()

Dim emptyRow As Long

‘Make Sheet1 active


‘Determine emptyRow

emptyRow = WorksheetFunction.CountA(Range(“A:A”)) + 1

‘Transfer information

Cells(emptyRow, 1).Value = NameTextBox.Value

Cells(emptyRow, 2).Value = PhoneTextBox.Value

Cells(emptyRow, 3).Value = CityListBox.Value

Cells(emptyRow, 4).Value = DinnerComboBox.Value

If DateCheckBox1.Value = True Then Cells(emptyRow, 5).Value = DateCheckBox1.Caption

If DateCheckBox2.Value = True Then Cells(emptyRow, 5).Value = Cells(emptyRow, 5).Value & ” ” & DateCheckBox2.Caption

If DateCheckBox3.Value = True Then Cells(emptyRow, 5).Value = Cells(emptyRow, 5).Value & ” ” & DateCheckBox3.Caption

If CarOptionButton1.Value = True Then

Cells(emptyRow, 6).Value = “Yes”


Cells(emptyRow, 6).Value = “No”

End If

Cells(emptyRow, 7).Value = MoneyTextBox.Value

End Sub

Explanation: first, we activate Sheet1. Next, we determine emptyRow. The variable emptyRow is the first empty row and increases every time a record is added. Finally, we transfer the information from the Userform to the specific columns of emptyRow.

7. Double click on the Clear button.

8. Add the following code line:

Private Sub ClearButton_Click()

Call UserForm_Initialize

End Sub

Explanation: this code line calls the Sub UserForm_Initialize when you click on the Clear button.

9. Double click on the Cancel Button.

10. Add the following code line:

Private Sub CancelButton_Click()

Unload Me

End Sub

Explanation: this code line closes the Userform when you click on the Cancel button.

Test the Userform

Exit the Visual Basic Editor, enter the labels shown below into row 1 and test the Userform.


Test the Userform